Prosthetic Representative(Assistant Chief)

Summary

The Prosthetic Representative is located at James A Haley VA Hospital. The Prosthetic and Sensory Aides Service(PSAS), provides comprehensive support to optimize health and independence of the Veteran services are provided within various settings. The PSAS administer, supervise or perform work concerned with rendering prosthetic and sensory aids services & equipment to eligible patients as well as various Prosthetic Specialty Programs.

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Duties

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The applicant serves as a Prosthetic Representative (Assistant Chief); sharing full responsibility with the Chief for supervising all phases of prosthetic operations. The incumbent serves as Chief of the service in the Chiefs absence. The applicant serves as an expert advisor analyzing, evaluating, planning, developing, and administering work concerned with prosthetic and sensory aids services to patients throughout the VHA.

Major duties include but are not limited to:

• Serves as a Prosthetic Representative (Assistant Chief) completing a variety of supervisory and non-supervisory prosthetic and sensory aids assignments, projects, activities independently to meet PSASs long-and-short term program goals. Plans, develops, and directs a Prosthetic and Sensory Aids Program at the national, VISN, or local level.
• Advises the VA Central Office for the development of PSAS policies and manages and provides national-level oversight to a VISN or facility PSAS program to achieve VHA's overall mission goals.
• Leads projects and project teams on activities related to prosthetic and sensory aid activities. Completes a variety of non-supervisory ad hoc projects and assignments personally as needed. Manages a health care program that provides home medical equipment, rehabilitation services, home oxygen, visual or hearing impairment devices, assistive technology, orthotics, or prosthetics.
• Oversees the staff completion of contracting requirements, procurement, and inventory management assignments independently to prepare and authorize purchase orders for a wide variety of prosthetic and orthotic devices.
• Collaborates with clinical staff and Supply Chain Management to ensure surgical implants are Federal Drug Administration (FDA) approved; Collaborates with clinical staff when devices and equipment require repair or replacement and takes necessary actions to resolve issues.
• Understanding of statistics, budgeting, contracting, procurement, human resources and the NPPD, inventory management and a knowledge of the Prosthetic national software package.
• Analytical ability, social awareness, tact and diplomacy, and good communication skills.
• Anticipate the need for action and possess the ability to deal effectively with individuals and groups and to adjust to difficult or stressful situations.
• Develop local Organizational policies and procedures consistent with national policies and procedures.
• Develop Statement of Work for service contracts.
• Establish long and short term program goals.
• Responds to a variety of correspondence i.e. contractors, Home Oxygen program issues, congressional inquiries; Chairperson in local facility committees, workgroups, teams.
• Assess and provide technical guidance concerning equipment and benefits to beneficiaries and other health care workers.
• Adjusts work load and develops performance measures; Implements new local and national guidelines; Develop tools that allow monitoring of a quality assurance program.
• Analyze, review and evaluate the results of various monitors and databases
• Confers with contractors and other health care workers
• Inform veterans and family on different appliances services available
• Coordinates specialty programs which include clothing allowance, Home Oxygen, Automobile Adaptive Equipment, Home Improvement Structural Alterations (HISA)
• Determine eligibility; Review medical and administrative files of veterans; Interview veterans and inspect prosthetic equipment /appliances.
• Authorize benefit payment and reimbursement
• Conduct home and vendor visits
• Inspect and recommend approval of contractor prosthetic shops
• Implement JC standards of care
• Coordinate specialty clinics
• Represents the department in public relations activities i.e. lectures, town halls, and in-services
• Administers personnel management rules, regulations, procedures
• Plans, schedules, reviews work including projecting and forecasting
• Responsible for effective utilization of all resources
• Plans and estimates budgetary requirements
• Executes and controls established spending plans
• Sets guidelines and procedures to assure safe work environment and use of safety equipment; Keep abreast with current issues in the health care industry and technological advancements
• Develop functional statements, performance standards, and competencies

Work Schedule: Monday-Friday, 8:00am-4:30pm

Telework: Not Available

Virtual: This is not a virtual position.

Functional Statement #: 72295F

Relocation/Recruitment Incentives: Not Authorized

VA Careers - Prosthetics: https://youtube.com/embed/3NUvF5jjErQ

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.

.Experience and Education. Individual must meet at least one of the requirements below:

(1) Experience. One year of creditable experience that demonstrates: Knowledge of basic anatomy and medical terminology; knowledge of accounting methods; ability to research, analyze, comprehend, and apply decisions; basic knowledge of inventory management procedures; ability to use computer software packages for word processing, spreadsheet development, and database management; and ability to work independently and as a member of a team; or

(2) Education. A bachelor's degree from an accredited educational institution AND at least 24 semester hours in course work related to health care, public administration, or business. The 24 semester hours could include but is not limited to any combination from the following fields: occupational therapy, physical therapy, kinesiotherapy, social work, psychology, prosthetics, orthotics, respiratory therapy, assistive technology, business law, leadership, healthcare, public administration, or business management. This course work may have been completed within the degree or in addition to the degree; or

(3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying.

Physical Requirements: Pre-placement and periodic physical examinations are required for hybrid occupations to ensure workers are placed in positions where they can perform the essential functions of their job including their physical, mental and emotional capacities, without endangering their health or the health of their co-workers. See VA Directive and Handbook 5019.

English Language Proficiency: Candidates will not be appointed under authority of 38 U.S.C. chapters 73 or 74, to serve in a direct patient-care capacity in VHA who are not proficient in written and spoken English. See Chapter 2, section D, paragraph 5a, this part.

GS-12 Prosthetic Representative (Assistant Chief)

(a) Experience. At least one year of experience equivalent to the GS-11 grade level.

(b) Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate all of the following KSAs:

1. Ability to perform the full range of supervisory duties, including responsibility for assignment of work to be performed; assessment of competencies: evaluation of performance: selection of staff; and recommendation of awards, advancements, and disciplinary actions.

2. Ability to analyze data and make recommendations to optimize quality, efficiency, performance, and productivity within the service.

3. Ability to manage a health care program that provides home medical equipment, rehabilitation services, home oxygen, visual or hearing impairment devices, assistive technology, orthotics, or prosthetics.

4. Knowledge of compliance and regulatory accrediting organizations.

5. Ability to manage, interpret , and present fiscal data (i.e. fund controls, contracts and equipment expenditures), forecast resource and equipment needs, and administer and allocated budget.

(c) Assignments. For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity (difficulty), and range of variety, and be performed by the incumbent at least 25% of the time. Assistant Chief positions are normally located at larger facilities that provide specialty services to smaller facilities and report to a PSAS Service Chief. Assignment as an Assistant Chief is restricted to those serving as a full Assistant to the Chief. Assistant Chiefs share with the Chief full responsibility for managing and supervising all phases of prosthetic operations. This person functions as the Chief of the service in the Chiefs absence. They develop and maintain a system of internal reviews that ensure service programs operate in compliance with regulatory and accrediting organizations. They contribute to the effective utilization of resources, budgetary allocation and fiscal management. He/She makes selections; assigns personnel; and provides direction to subordinate staff. They manage the training and evaluation of staff and develop local organizational policies and procedures. Serves as liaison between Prosthetic Service and other departments. Typically, there are no subordinate supervisory prosthetic representatives at the facility level.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualification….

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.

VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.