Program Specialist - Payroll; Human Resources Office
Florida Legislature
Tallahassee, FL, USA
4/18/2026
Human Resources
Full time
Salary: Depends on Qualifications
Location : Tallahassee, Florida
Job Type: Salaried Full-Time
Job Number: 202500087
Office: OLS - Human Resources
Opening Date: 03/05/2026
Closing Date: Continuous
General Summary
The Office of Legislative Services, Human Resources (HR) Office is seeking a qualified Payroll Specialist. This is a highly professional position with shared responsibilities for payroll and leave and attendance. The Payroll Specialist assists in the processing of bi-weekly and monthly payrolls for approximately 1,600 legislative employees of the Florida Senate, House of Representatives, and the Joint Offices.
Our Organization
The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services.
The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature's Human Capital Management System (HCM) and assists the offices with recruiting and training efforts. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.
Examples of Work Performed
Knowledge, Skills, and Abilities
Minimum Qualifications
A bachelor's degree from an accredited college or university in business administration, accounting, management information systems or a related field and three years of progressively responsible payroll administration or related experience.
A master's degree with business administration or business management as a core component can substitute for one year of required experience.
Professional experience as described above can substitute on a year for year basis for the required college education.
Preferred Experience
Experience working in a public or private sector payroll or HR office.
Salary Range
$44,580 minimum (commensurate with experience) + excellent benefits package
Application Deadline
Open until filled
Accommodation for Disability
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.
Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays. Learn more below!
Health and Dental Insurance
Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.
Leave Accrual Benefits
Annual Leave accrues as follows based on creditable state service:
Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month
Sick Leave accrues at 9 hours per month for all full-time employees.
Life and Disability Insurance
Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.
Retirement
Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium
Florida Pre-Tax Plan and Deferred Compensation Plan
This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.
Paid Holidays
New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday
Total Compensation Statement
The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $50,000. Note: All values are based on individual plans.
Location : Tallahassee, Florida
Job Type: Salaried Full-Time
Job Number: 202500087
Office: OLS - Human Resources
Opening Date: 03/05/2026
Closing Date: Continuous
General Summary
The Office of Legislative Services, Human Resources (HR) Office is seeking a qualified Payroll Specialist. This is a highly professional position with shared responsibilities for payroll and leave and attendance. The Payroll Specialist assists in the processing of bi-weekly and monthly payrolls for approximately 1,600 legislative employees of the Florida Senate, House of Representatives, and the Joint Offices.
Our Organization
The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services.
The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature's Human Capital Management System (HCM) and assists the offices with recruiting and training efforts. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.
Examples of Work Performed
- Ensure that bi-weekly, monthly, and supplemental payroll is processed in accordance with Legislative procedures.
- Perform general payroll audits and reconciliations.
- Monitor leave without pay, reconcile leave and process leave payouts.
- Enter salary overpayments in FLAIR and ensuring salary overpayments are collected.
- Process on-demand payments such as underpayments, adjustments, and leave payments.
- Process warrant cancellations.
- Generate leave accruals within the HCM system.
- Run reports, ensuring accuracy, and distributes to key stakeholders.
- Interact directly with customers during problem-solving situations.
- Draft professional correspondence regarding payroll.
- Participate as needed in the design of the next HCM system.
- Conduct system testing.
- Perform other related duties as required
Knowledge, Skills, and Abilities
- Knowledge of the principles and practices of payroll administration.
- Knowledge of personnel processes and procedures
- Skilled in various software applications including Microsoft Word, Excel, Access and FLAIR/Florida PALM.
- Knowledge and experience working in an HRIS.
- Ability to understand and apply rules, regulations, policies, and procedures. Ability to evaluate results and work with the team to develop alternative strategies.
- Ability to troubleshoot payroll processing issues and conduct in-depth and carefully documented analysis under minimal supervision.
- Ability to professionally communicate verbally and in writing.
- Ability to read and document business and technical processes.
- Ability to produce quality work under pressure.
- Ability to deal tactfully and courteously with internal customers.
- Ability to work effectively in a team environment.
- Ability to hold sensitive and confidential information in confidence.
- Ability to prioritize workload.
- Ability and desire to provide excellent customer service.
Minimum Qualifications
A bachelor's degree from an accredited college or university in business administration, accounting, management information systems or a related field and three years of progressively responsible payroll administration or related experience.
A master's degree with business administration or business management as a core component can substitute for one year of required experience.
Professional experience as described above can substitute on a year for year basis for the required college education.
Preferred Experience
Experience working in a public or private sector payroll or HR office.
Salary Range
$44,580 minimum (commensurate with experience) + excellent benefits package
Application Deadline
Open until filled
Accommodation for Disability
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.
Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays. Learn more below!
Health and Dental Insurance
Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.
Leave Accrual Benefits
Annual Leave accrues as follows based on creditable state service:
Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month
Sick Leave accrues at 9 hours per month for all full-time employees.
Life and Disability Insurance
Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.
Retirement
Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium
Florida Pre-Tax Plan and Deferred Compensation Plan
This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.
Paid Holidays
New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday
Total Compensation Statement
The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $50,000. Note: All values are based on individual plans.