Program Coordinator - FSU Real Estate Center, Herbert Wertheim College of Business

Department

FSU Real Estate Center - Herbert Wertheim College of Business

Responsibilities

• Works in close coordination with the Real Estate Center's Executive Director to support the administrative needs and projects of the Center.
• Plans, coordinates, and executes Real Estate Center events including conferences, speaker series, student professional development events, symposia, advisory council meetings, partner visits, and receptions. Develops timelines, budgets, marketing materials, registration platforms, travel logistics, and vendor contracts. Oversees on-site execution and supervises student and volunteer staff.
• As needed, travels off campus to support Center events, both around the state and nationally.
• Serves as a primary contact for Real Estate students regarding Center programming, professional development, travel opportunities, and scholarship opportunities.
• Plans and manages logistics for student activities such as trainings, bootcamps, case competitions, corporate tours, conferences, and travel-based learning experiences.
• Handles financial processes for assigned activities, including budgeting, requisitions, purchase orders, contracts, invoicing, expense payments, and reconciliation in accordance with university and FSU Foundation procedures.
• Manages communication channels (Canvas, email campaigns, social media, newsletters) to increase student participation. Supervises graduate assistants and manages resume book/business card production for Real Estate students.
• Collaborates with Wertheim College of Business staff, faculty, and external partners to ensure compliance with university and Foundation policies related to budgeting, travel, contracts, and event execution.
• Executes the Real Estate Center's industry outreach and marketing plan. Maintains communication with employers, executive board members, alumni, and corporate partners.
• Supports partner deliverables, sponsorship activities, and employer engagement initiatives in close coordination with the college's Business Career Services office.
• Assists with alumni outreach and promotional projects. Organizes and maintains roster of current board members to include specific demographic information on each (sector, function, level, location, etc.), sends appropriate notices to members for service status along with invoice for payment of board commitments and follow up to ensure commitments are completed.
• Maintains accurate lists of nominated board members for future service, collects required references, etc.
  Works in accordance with established processes and procedures, and coordinates closely with the college's UBA team, to ensure processing of invoices, expense payments, requisitions, and purchase orders. Monitors budgets and Foundation accounts in consultation with the Dean's Office. Maintains Center records and calendars and liaises with college administrative units to support Center operations.
• Creates and maintains a robust tracking system of alumni and/or professionals interested in program and student engagement - data to include demographic details, industry related specifics, outreach and level of engagement preferred. Maintains accurate information regarding giving, sponsorships, engagement, etc.
• Serves as a primary contact for Real Estate Center visitors. Handles daily communication for the Center including managing email and phone inquiries and routing as appropriate. Handles mass correspondence on behalf of the Center. Manages the Center's mail, copying printing, and on campus errands.
• Performs other related duties as required and assigned.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: post-high school education may substitute for experience at the equivalent rate.)

Valid Florida or Georgia driver's license or the ability to obtain prior to hire.

Contact Info

Amanda Chapman

Assistant Director, Administrative Services

FSU Real Estate Center

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses .

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

As needed travel required.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.