Finance Administrator - Payables
Clerk of the Circuit Court & Comptroller, Palm Beach County, FL
West Palm Beach, FL 33401, USA
7/9/2026
Full time
Salary: $48,562.00 - $62,051.00 Annually
Location : Governmental Center - 301 N Olive Avenue 9th Fl, West Palm Beach, FL
Job Type: Full-Time
Job Number: 2026-02028 -External
Department: Payables
Opening Date: 07/07/2026
Closing Date: 7/21/2026 11:59 PM Eastern
Description
The Payables department is seeking a detail-driven, service-oriented Finance Administrator to join their Finance Division. This role is ideal for someone who thrives in a structured environment, values accuracy, and wants to contribute to the financial integrity of local government.
The Finance Administrator supports the full accounts payable cycle, ensuring timely and accurate processing of vendor payments, compliance with Florida statutes, and adherence to internal financial controls. This position works closely with internal departments, vendors, and the public to maintain transparent and accountable financial operations.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
At the Clerk of the Circuit Court & Comptroller's Office you can:
Examples of Essential Functions
Prioritizes, coordinates, assigns, and monitors staff activities; provides proper training and guidance to staff in processing assigned tasks; assists staff with troubleshooting problems, providing input, guidance, and subject matter expertise.
Establishes and maintains policies and procedures for relevant functions.
Maintains metrics and workflow analysis; prepares and submits statistical and administrative records and reports specific to work processed in the assigned work unit.
Oversees and prepares up to date procedures for assigned work unit that align with organizational values; provides recommendations for modifications to existing policies or procedures or implementation of new policies or procedures to enhance efficiencies.
Coordinates the efficient flow and completion of all paperwork and documentation concerning the functional area of responsibility; facilitates effective communications between all interested parties.
Maintains current knowledge of records management laws, rules, and regulations.
Processes various documents as applicable to assigned department, i.e. journal entries and voids.
Oversees post audit verifications and performs special research or projects as directed by management.
Assist with reviewing BOCC Meeting Agendas for Payables related items; communicate details to all applicable parties.
Supports and reviews various Payables year-end reports in preparation for 1099 distribution.
Assists with managing and supporting the Wells Fargo Payment Manager Program processes and requirements.
Develops and maintains an effective and efficient record keeping and file maintenance system; ensures adherence to established filing methods and standards.
Receives and resolves issues/conflicts between internal and external entities, i.e. county and constitutional office departments, personnel, vendors, the public, banking institutions, magistrates.
Ensures and monitors adherence to, and compliance with, Clerk of the Circuit Court & Comptroller policies and procedures, BOCC policies and procedures, regulatory standards and controls, and governmental reporting requirements for the unit; develops and maintains precise audit trails.
Typical Qualifications
Bachelor's degree required, supplemented by three (3) years of recent and relevant experience required. Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor's degree, and additional two (2) years in lieu of an associate degree.
Supplemental Information
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at or 561 355 4172.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans' Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller's Officevalues the service veterans and their family members have given to our country and that the Clerk's office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans' Preference Claim Form and required documentation prior to the position's posted closing date. Hiring decisions are based on qualified candidates' non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans' preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans' preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
The Clerk of the Circuit Court & Comptroller, Palm Beach County is an elected official. While the office is considered local government, the culture is similar to business operations in a private or public company. Our divisions are winning awards, solving problems, and improving the processes for our customers. For their service, the total compensation package for our employees includes a competitive salary with retirement benefits, comprehensive benefits package, training and more.
View
Location : Governmental Center - 301 N Olive Avenue 9th Fl, West Palm Beach, FL
Job Type: Full-Time
Job Number: 2026-02028 -External
Department: Payables
Opening Date: 07/07/2026
Closing Date: 7/21/2026 11:59 PM Eastern
Description
The Payables department is seeking a detail-driven, service-oriented Finance Administrator to join their Finance Division. This role is ideal for someone who thrives in a structured environment, values accuracy, and wants to contribute to the financial integrity of local government.
The Finance Administrator supports the full accounts payable cycle, ensuring timely and accurate processing of vendor payments, compliance with Florida statutes, and adherence to internal financial controls. This position works closely with internal departments, vendors, and the public to maintain transparent and accountable financial operations.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
- Generous paid time off and 17 paid holidays - yes you read that right!
- Superior health care plans with lower costs to you
- Retirement choices through the Florida Retirement System and deferred compensation plan
- Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
- Tuition Reimbursement
- Qualifying employer for
At the Clerk of the Circuit Court & Comptroller's Office you can:
- Work with a purpose
- Give back to the community
- Be part of a family
- Build your skills
- Pursue career advancement opportunities
- Reach your professional and personal goals
Examples of Essential Functions
Prioritizes, coordinates, assigns, and monitors staff activities; provides proper training and guidance to staff in processing assigned tasks; assists staff with troubleshooting problems, providing input, guidance, and subject matter expertise.
Establishes and maintains policies and procedures for relevant functions.
Maintains metrics and workflow analysis; prepares and submits statistical and administrative records and reports specific to work processed in the assigned work unit.
Oversees and prepares up to date procedures for assigned work unit that align with organizational values; provides recommendations for modifications to existing policies or procedures or implementation of new policies or procedures to enhance efficiencies.
Coordinates the efficient flow and completion of all paperwork and documentation concerning the functional area of responsibility; facilitates effective communications between all interested parties.
Maintains current knowledge of records management laws, rules, and regulations.
Processes various documents as applicable to assigned department, i.e. journal entries and voids.
Oversees post audit verifications and performs special research or projects as directed by management.
Assist with reviewing BOCC Meeting Agendas for Payables related items; communicate details to all applicable parties.
Supports and reviews various Payables year-end reports in preparation for 1099 distribution.
Assists with managing and supporting the Wells Fargo Payment Manager Program processes and requirements.
Develops and maintains an effective and efficient record keeping and file maintenance system; ensures adherence to established filing methods and standards.
Receives and resolves issues/conflicts between internal and external entities, i.e. county and constitutional office departments, personnel, vendors, the public, banking institutions, magistrates.
Ensures and monitors adherence to, and compliance with, Clerk of the Circuit Court & Comptroller policies and procedures, BOCC policies and procedures, regulatory standards and controls, and governmental reporting requirements for the unit; develops and maintains precise audit trails.
Typical Qualifications
Bachelor's degree required, supplemented by three (3) years of recent and relevant experience required. Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor's degree, and additional two (2) years in lieu of an associate degree.
Supplemental Information
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at or 561 355 4172.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans' Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller's Officevalues the service veterans and their family members have given to our country and that the Clerk's office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans' Preference Claim Form and required documentation prior to the position's posted closing date. Hiring decisions are based on qualified candidates' non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans' preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans' preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
The Clerk of the Circuit Court & Comptroller, Palm Beach County is an elected official. While the office is considered local government, the culture is similar to business operations in a private or public company. Our divisions are winning awards, solving problems, and improving the processes for our customers. For their service, the total compensation package for our employees includes a competitive salary with retirement benefits, comprehensive benefits package, training and more.
View