Executive Specialist - Institute for Governance and Civics
Department
The Institute for Governance and Civics
Responsibilities
Manages executive communications, creating and preparing correspondence on behalf of the IGC Director. Serves as the communication link to university stakeholders. Ensures messaging is clear, consistent, and aligned with strategic priorities. Creates meeting agendas, disseminating relevant materials, and compiles meeting minutes. Executes IGC initiatives by coordinating cross-functional workflows, tracking and providing task action items and follow up tasks, provides status updates and sees initiatives through to completion.
Independently conducts research and analyzes academic and administrative data to deliver comprehensive bi-weekly and monthly leadership reports. Manages various administrative projects and oversees daily IGC operations to drive organizational efficiency.
Serves as the primary liaison between the IGC Director and key stakeholders, including university leadership, faculty, staff, students, and external partners. Triages and resolves high-level correspondence, and manages records retrieval for sensitive and confidential data. Proactively optimizes executive time by overseeing dynamic calendar management and strategic scheduling priorities.
Orchestrates comprehensive, end-to-end travel logistics and detailed itineraries for the IGC Director, including flights, lodging, ground transportation, and meeting coordination. Manages fiscal reconciliation on behalf of the Director, preparing and submitting travel expense reports, and itemized receipts for VIP dinners, donor engagements, and institutional hospitality in strict adherence to university and foundation expenditure policies. Coordinates guest logistics, reservations, and operational support for visiting VIPs.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Contact Info
Lila Seagle
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about Florida State University and our campuses .
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
The Institute for Governance and Civics
Responsibilities
Manages executive communications, creating and preparing correspondence on behalf of the IGC Director. Serves as the communication link to university stakeholders. Ensures messaging is clear, consistent, and aligned with strategic priorities. Creates meeting agendas, disseminating relevant materials, and compiles meeting minutes. Executes IGC initiatives by coordinating cross-functional workflows, tracking and providing task action items and follow up tasks, provides status updates and sees initiatives through to completion.
Independently conducts research and analyzes academic and administrative data to deliver comprehensive bi-weekly and monthly leadership reports. Manages various administrative projects and oversees daily IGC operations to drive organizational efficiency.
Serves as the primary liaison between the IGC Director and key stakeholders, including university leadership, faculty, staff, students, and external partners. Triages and resolves high-level correspondence, and manages records retrieval for sensitive and confidential data. Proactively optimizes executive time by overseeing dynamic calendar management and strategic scheduling priorities.
Orchestrates comprehensive, end-to-end travel logistics and detailed itineraries for the IGC Director, including flights, lodging, ground transportation, and meeting coordination. Manages fiscal reconciliation on behalf of the Director, preparing and submitting travel expense reports, and itemized receipts for VIP dinners, donor engagements, and institutional hospitality in strict adherence to university and foundation expenditure policies. Coordinates guest logistics, reservations, and operational support for visiting VIPs.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Contact Info
Lila Seagle
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about Florida State University and our campuses .
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.