Construction Office Administrator
Walker Property Services, LLC
Palm Beach Gardens, FL, USA
4/18/2026
Full time
Description
We are looking for a Construction Office Administrator to support our project management team and ensure smooth office operations. This role involves managing administrative tasks, coordinating project documentation, and assisting with scheduling to keep our construction projects running efficiently.
We offer stability, career growth, and a competitive benefits package, including:
• Competitive pay
• Paid vacation
• Performance bonuses
• Health insurance
• 401(k) with matching
• Referral bonuses
If you are organized, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply!
Responsibilities
• Manage and maintain office operations, including answering phone calls, scheduling meetings, and organizing office supplies.
• Coordinate with subcontractors, suppliers, and internal teams to support projects.
• Input and maintain project-related data in company systems and software. Generate routine reports related to project status, budgets, and materials.
• Prepare, organize, and file project documentation, contracts, permits, change orders, and other important records. Ensure all documents are up to date and easily accessible.
• Maintain detailed project documentation, including contracts, change orders, schedules, and reports. Ensure proper record-keeping for all phases of the project.
Qualifications
• Proficiency with office software, including MS Office Suite (Excel, Word, Outlook), and construction management software is a plus.
• Strong organizational and multitasking skills with an ability to prioritize effectively.
• Knowledge of basic accounting and invoicing processes is a plus.
• Proven experience (2+ years) as an office administrator, office manager, or in a similar administrative role, preferably in the construction or related industries.
• 2+ years of experience in administrative or office support roles, preferably in construction.
We are looking for a Construction Office Administrator to support our project management team and ensure smooth office operations. This role involves managing administrative tasks, coordinating project documentation, and assisting with scheduling to keep our construction projects running efficiently.
We offer stability, career growth, and a competitive benefits package, including:
• Competitive pay
• Paid vacation
• Performance bonuses
• Health insurance
• 401(k) with matching
• Referral bonuses
If you are organized, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply!
Responsibilities
• Manage and maintain office operations, including answering phone calls, scheduling meetings, and organizing office supplies.
• Coordinate with subcontractors, suppliers, and internal teams to support projects.
• Input and maintain project-related data in company systems and software. Generate routine reports related to project status, budgets, and materials.
• Prepare, organize, and file project documentation, contracts, permits, change orders, and other important records. Ensure all documents are up to date and easily accessible.
• Maintain detailed project documentation, including contracts, change orders, schedules, and reports. Ensure proper record-keeping for all phases of the project.
Qualifications
• Proficiency with office software, including MS Office Suite (Excel, Word, Outlook), and construction management software is a plus.
• Strong organizational and multitasking skills with an ability to prioritize effectively.
• Knowledge of basic accounting and invoicing processes is a plus.
• Proven experience (2+ years) as an office administrator, office manager, or in a similar administrative role, preferably in the construction or related industries.
• 2+ years of experience in administrative or office support roles, preferably in construction.