We are looking for a Commercial Construction Project Coordinator
Key Responsibilities
• Support Project Managers throughout the full project lifecycle, including subcontractor buyout, scope review, contract development, and documentation tracking
• Prepare, issue, and manage subcontractor purchase orders, ensuring accuracy, scope alignment, and contract compliance
• Coordinate pre-construction, owner-architect-contractor (OAC), and internal project meetings, including agenda preparation and detailed meeting minutes
• Organize and maintain all project documentation, including correspondence, drawings, specifications, change management records, and project files using structured systems
• Maintain two-week look-ahead schedules based on Superintendent input, project milestones, and field conditions
• Ensure projects are fully and properly set up in Procore, including current drawings, specifications, schedules, permits, and required documentation
• Create and update project schedules using Microsoft Project or comparable scheduling tools
• Review and process subcontractor and supplier submittals for completeness and compliance, routing efficiently through Procore
• Draft and track RFIs, coordinating with project stakeholders to minimize delays and support timely decision-making
• Prepare Potential Change Orders (PCOs) and formal Change Orders (COs) for owners, architects, and subcontractors, ensuring accurate documentation and approvals
• Coordinate closely with Field Operations, Project Managers, and Superintendents to ensure labor, materials, and resources are properly aligned
• Perform regular jobsite visits to monitor progress, identify potential issues, and support project delivery
• Respond promptly and professionally to stakeholder questions, concerns, and issues, supporting positive client and vendor relationships
• Continuously build construction and industry knowledge through internal training, professional development, and active project involvement
Preferred Experience
• Bachelor's degree in construction management, Building Science, Engineering, or a related field (or equivalent experience)
• 5+ years of experience supporting commercial construction projects, preferably within a general contracting or construction management environment
• Solid understanding of commercial construction processes, sequencing, documentation, and industry standards
• Working knowledge of safety practices and regulations applicable to commercial construction projects
• Experience using construction project management software, including Procore, Microsoft Project, and/or Primavera P6
• Strong written and verbal communication skills, able to interact effectively with clients, architects, subcontractors, and internal teams
• Highly organized, detail-oriented, and process-driven, with the ability to manage multiple priorities and deadlines
• Self-motivated and adaptable, comfortable working in a fast-paced, deadline-driven project environment
• Collaborative team player, capable of supporting leadership, coordinating tasks, and resolving issues professionally
• Sound judgment and decision-making skills, with a commitment to quality, accountability, and continuous improvement
Key Responsibilities
• Support Project Managers throughout the full project lifecycle, including subcontractor buyout, scope review, contract development, and documentation tracking
• Prepare, issue, and manage subcontractor purchase orders, ensuring accuracy, scope alignment, and contract compliance
• Coordinate pre-construction, owner-architect-contractor (OAC), and internal project meetings, including agenda preparation and detailed meeting minutes
• Organize and maintain all project documentation, including correspondence, drawings, specifications, change management records, and project files using structured systems
• Maintain two-week look-ahead schedules based on Superintendent input, project milestones, and field conditions
• Ensure projects are fully and properly set up in Procore, including current drawings, specifications, schedules, permits, and required documentation
• Create and update project schedules using Microsoft Project or comparable scheduling tools
• Review and process subcontractor and supplier submittals for completeness and compliance, routing efficiently through Procore
• Draft and track RFIs, coordinating with project stakeholders to minimize delays and support timely decision-making
• Prepare Potential Change Orders (PCOs) and formal Change Orders (COs) for owners, architects, and subcontractors, ensuring accurate documentation and approvals
• Coordinate closely with Field Operations, Project Managers, and Superintendents to ensure labor, materials, and resources are properly aligned
• Perform regular jobsite visits to monitor progress, identify potential issues, and support project delivery
• Respond promptly and professionally to stakeholder questions, concerns, and issues, supporting positive client and vendor relationships
• Continuously build construction and industry knowledge through internal training, professional development, and active project involvement
Preferred Experience
• Bachelor's degree in construction management, Building Science, Engineering, or a related field (or equivalent experience)
• 5+ years of experience supporting commercial construction projects, preferably within a general contracting or construction management environment
• Solid understanding of commercial construction processes, sequencing, documentation, and industry standards
• Working knowledge of safety practices and regulations applicable to commercial construction projects
• Experience using construction project management software, including Procore, Microsoft Project, and/or Primavera P6
• Strong written and verbal communication skills, able to interact effectively with clients, architects, subcontractors, and internal teams
• Highly organized, detail-oriented, and process-driven, with the ability to manage multiple priorities and deadlines
• Self-motivated and adaptable, comfortable working in a fast-paced, deadline-driven project environment
• Collaborative team player, capable of supporting leadership, coordinating tasks, and resolving issues professionally
• Sound judgment and decision-making skills, with a commitment to quality, accountability, and continuous improvement