ADMINISTRATIVE ASSISTANT/RECEPTIONIST
Job Summary:
Provide administrative and clerical support to the Agency, including overseeing the reception area and greeting the public.
Minimum Qualifications:
Education: High School diploma or equivalent.
Experience: 2 years experience in administrative and/or secretarial support positions.
Primary Job Functions:
Provide reception and clerical support, greeting clients and visitors and responding to various questions and requests.
• Ordering and maintaining supplies for the Agency.
• Maintaining and updating an employee emergency list with current job title and cell phone numbers. This helps with hurricane preparedness and all emergency conditions.
• Creating and managing Vendor lists with names and contact numbers.
• Operate a multi-line telephone system, directing incoming calls to appropriate personnel.
• Assist in the preparation and distribution of correspondence. Distribute incoming mail and facsimiles in a timely and accurate manner.
• Maintain front office, lobby, and waiting rooms - checking daily.
• Ensure that office supplies are distributed and that the office supply closet and janitorial supply closet are neat and orderly.
• Assist in set-up of boardroom and other areas used for meetings and visitors.
• Assist staff with various clerical and administrative tasks yet to be determined.
• Complete other duties as assigned.
Periodic Job Functions:
Attend training events as assigned.
Other Requirements:
Provide administrative and clerical support to the Agency, including overseeing the reception area and greeting the public.
Minimum Qualifications:
Education: High School diploma or equivalent.
Experience: 2 years experience in administrative and/or secretarial support positions.
Primary Job Functions:
Provide reception and clerical support, greeting clients and visitors and responding to various questions and requests.
• Ordering and maintaining supplies for the Agency.
• Maintaining and updating an employee emergency list with current job title and cell phone numbers. This helps with hurricane preparedness and all emergency conditions.
• Creating and managing Vendor lists with names and contact numbers.
• Operate a multi-line telephone system, directing incoming calls to appropriate personnel.
• Assist in the preparation and distribution of correspondence. Distribute incoming mail and facsimiles in a timely and accurate manner.
• Maintain front office, lobby, and waiting rooms - checking daily.
• Ensure that office supplies are distributed and that the office supply closet and janitorial supply closet are neat and orderly.
• Assist in set-up of boardroom and other areas used for meetings and visitors.
• Assist staff with various clerical and administrative tasks yet to be determined.
• Complete other duties as assigned.
Periodic Job Functions:
Attend training events as assigned.
Other Requirements:
- Clear a Level II background screening. (https://info.flclearinghouse.com)
- Clear a reference check (professional and personal).
- Clear a local background check from Duval County and the County in which you reside.
- Clear a drug screen.
- Provide a copy of your educational attainment on your first day of employment.
- Clear a Motor Vehicles Records check.
- Provide proof of your auto insurance and maintain a minimum personal auto bodily injury liability insurance.
- Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify).